Streamline Your Lobby Experience with Secure Visitor Management
VIZTRAK - Your all-in-one cloud-based solution for online visitor management, visitor registration, and a secure lobby experience.
VIZTRAK empowers you to create a smooth, secure, and ISO-compliant visitor experience that elevates your brand image from the moment a visitor schedules a visit.
Try For FreeTransform How You Manage Visitors
In today's world, creating a safe and efficient environment for both staff and visitors is paramount. VIZTRAK, your digital visitor management software, empowers organizations of all sizes to achieve this goal. Our cloud-based platform simplifies the entire visitor journey, from pre-registration to check-out
- Effortless Visitor Registration
- Guests can pre-register online using their mobile devices, eliminating wait times and streamlining the check-in process
- Enhanced Security
- Conduct thorough pre-screening, enforce badge printing, and maintain a real-time record of all visitors on-site
- Streamlined Lobby Management
- Free up your reception staff by automating tasks and providing them with the tools they need to manage visitor flow effectively
- Improved Communication
- Receive real-time notifications, facilitate communication between staff and visitors, and ensure everyone is informed in emergency situations
VIZTRAK - More Than Just Online Visitor Management
Beyond core functionalities, VIZTRAK offers a comprehensive suite of features to cater to your specific needs. These include
- Dynamic forms for visitor agreements
- specific to different areas within your facility
- Mobile app access
- for both hosts and visitors for on-the-go management
- Seamless integrations
- with existing systems like Microsoft Teams
Seamless Features for a Frictionless Experience
Effortless Online Visitor Registration
Eliminate wait times with our online visitor management system
Visitors pre-register using their phones for a smooth check-in experience with our digital visitor management platform.
Customizable Workflows for Tailored Security
Create workflows that match your specific needs with our adaptable visitor management software
Whether it's a simple sign-in or a multi-step screening procedure, VIZTRAK ensures secure visitor management
Real-Time Notifications for Informed Action
Stay informed with instant notifications via SMS, Whatsapp, or Microsoft Teams integration using our cloud-based visitor management system.
Receive alerts whenever a visitor arrives, departs, or requires attention for clear communication and timely action.
Generate detailed reports to analyze visitor data and identify areas for improvement
Professional Visitor Badge Printing for Enhanced Security
Generate professional visitor badges with customizable designs using our visitor management software
Enhance security and reinforce your brand identity with visitor badges printed through our digital visitor management system
Unwavering Data Security for Visitor Privacy
Maintain complete data privacy and security with VIZTRAK's robust encryption protocols within our cloud-based visitor management system
Our system ensures compliance with industry regulations to safeguard sensitive visitor information entrusted to our secure visitor management solution
Additional Features for a Powerful Experience
- Mobile App for Hosts and Visitors
- Streamline communication and manage visits on the go with a user-friendly mobile app for both hosts and visitors
- Dynamic Forms and Agreements
- Collect relevant information based on visitor location within your facility through dynamic forms and require acceptance of electronic documents for specific areas
- OTP-Based Easy Re-Entry
- Simplify repeat visits for approved visitors with a convenient OTP (One-Time Password) based re-entry system
- API Integrations
- Integrate VIZTRAK seamlessly with your existing systems using readily available APIs for a unified workflow
- Microsoft Teams Integration
- Enhance communication and collaboration with tight integration between VIZTRAK and Microsoft Teams
Industries That Benefit Most from VIZTRAK's Cloud-Based Visitor Management System
VIZTRAK, your all-in-one cloud-based visitor management system, empowers organizations of all sizes to create a secure, efficient, and welcoming visitor experience. Here's how VIZTRAK benefits specific industries
Government Buildings
- Enhanced Security Protocols
- Pre-screening, background checks (where applicable), and real-time visitor tracking with our secure visitor management system ensure only authorized individuals gain access to specific areas.
- Streamlined Emergency Response
- Real-time visitor location data provided by our cloud-based visitor management system allows for faster and more targeted responses during emergencies.
- Improved Visitor Experience
- Efficient check-in with badge printing using our visitor registration system reduces wait times, creating a positive first impression.
- Increased Accountability
- A digital record of all visitor activity within our cloud-based visitor management system enhances transparency and accountability within the facility
Financial Institutions
- Robust Identity Verification
- Secure visitor registration, badge printing with photo ID verification, and integration with existing KYC (Know Your Customer) systems prevent unauthorized access with our secure visitor management software.
- Enhanced Data Security
- Robust data encryption protocols within our cloud-based visitor management system safeguard sensitive customer information entrusted to the institution.
- Streamlined Branch Operations
- Automated check-in processes and visitor self-service options offered by our visitor management software free up staff time for more critical tasks.
- Improved Regulatory Compliance
- VIZTRAK's features help institutions meet industry regulations regarding data security and access control, all managed by our cloud-based visitor management system
Manufacturing Facilities
- Granular Access Control
- Restrict visitor access to specific areas based on pre-defined security protocols for production floors, hazard zones, and other sensitive areas using our cloud-based visitor management system
- Enforced Safety Compliance
- .: VIZTRAK can prompt mandatory safety briefings and enforce safety equipment requirements during visitor check-in with our digital visitor management platform.
- Improved Incident Management
- : Real-time visitor tracking data provided by our cloud-based visitor management system can assist with incident investigation and ensure the safety of all personnel within the facility.
- Streamlined Visitor Management
- Efficient check-in processes with our visitor registration system minimize disruptions to production workflows.
Schools & Universities
- Heightened Safety and Security
- Emergency notification features and real-time visitor tracking with our secure visitor management system allow for a rapid response to potential threats.
- Improved Parent and Guardian Communication
- Easy visitor pre-registration through our online visitor management system and digital communication tools enhance communication and engagement with parents and guardians.
- Streamlined Visitor Management
- VIZTRAK simplifies check-in for external faculty, guest lecturers, and other visitors with our visitor registration system, reducing administrative burden on staff.
- Enhanced Visitor Experience
- A user-friendly and efficient visitor registration process with our digital visitor management platform creates a positive experience for parents, guardians, and other visitors.
Hospitals & Healthcare Facilities
- Reduced Risk of Exposure
- : Visitor pre-screening for potential health risks with our digital visitor management platform helps prevent the spread of contagious illnesses within the facility.
- Enhanced Patient Privacy
- Designated visitor access areas and secure badge printing with photo identification using our visitor registration system safeguard patient confidentiality.
- Improved Staff Efficiency
- Streamlined visitor check-in processes with our cloud-based visitor management system free up staff time to focus on patient care.
- Streamlined Emergency Response
- Real-time visitor location data provided by our cloud-based visitor management system allows for faster and more effective emergency response within the hospital setting.
Coworking Spaces & Shared Offices
- Simplified Visitor Management
- Online pre-registration through our online visitor management system, self-service check-in kiosks, and mobile app access for both visitors and hosts streamline visitor management in a high-traffic environment.
- Increased Security and Access Control
- VIZTRAK ensures only authorized visitors can access specific areas within the coworking space or shared office with our secure visitor management system.
- Enhanced Tenant Experience
- A user-friendly visitor management system creates a positive experience for tenants and their guests.
- Improved Resource Management
- Real-time visitor data provided by our cloud-based visitor management system allows for better resource allocation and space management within the shared workspace
Corporate Offices
- Professional Image
- Streamlined visitor registration with our visitor registration system, badge printing for enhanced security, and lobby management tools project a professional image to clients and visitors.
- Increased Front Desk Efficiency
- Automated tasks and real-time visitor information within our cloud-based visitor management system free up reception staff to focus on greeting visitors and providing assistance.
- Improved NDA Compliance
- VIZTRAK can facilitate visitor acknowledgment of NDAs (Non-Disclosure Agreements) electronically, ensuring compliance with confidentiality agreements.
- Enhanced Visitor Communication
- Digital communication tools within our cloud-based visitor management system allow for efficient pre-visit instructions, directions, and post-visit feedback collection.
Property Management
- Efficient Management of Different Visitor Types
- VIZTRAK streamlines visitor registration for tenant visitors, maintenance personnel, and delivery workers with our visitor registration system, ensuring clear communication and access control.
- Improved Access Control and Security
- VIZTRAK grants access based on pre-defined permissions, enhancing security within residential or commercial buildings with our secure visitor management system.
- Enhanced Communication and Transparency
- Digital communication tools within our cloud-based visitor management system allow property managers to send important notifications and updates to tenants regarding visitors and maintenance activities.
- Streamlined Delivery Management
- Integrated package delivery notifications can improve efficiency and provide tenants with real-time updates on deliveries using our cloud-based visitor management system.
Event Venues
- Efficient Guest Registration and Access Control
- VIZTRAK facilitates pre-registration through our online visitor management system, badge printing with access control for different event areas, ensuring a smooth and secure guest experience. This reduces wait times at entry points and eliminates the need for manual verification at each area.
- Streamlined VIP Management
- Designate exclusive access zones for VIP guests, streamline check-in procedures with our visitor registration system, and provide them with personalized experiences.
- Enhanced Real-Time Crowd Management
- Gain real-time insights into venue occupancy levels in different areas with our cloud-based visitor management system. This allows for better crowd control, resource allocation, and emergency response if needed.
- Improved Communication and Coordination
- Communicate important updates and event information directly to attendees through the VIZTRAK platform, fostering a more interactive and organized event experience with our cloud-based visitor management system.
Frequently Asked Questions
A cloud-based VMS is a web-hosted software solution that streamlines the process of registering, screening, and managing visitors to your facility. It replaces paper-based sign-in sheets and manual processes with a digital and secure system. This can improve security, efficiency, and the overall visitor experience. (Keywords: cloud-based visitor management system, visitor management system)
There are many benefits to using a digital visitor management system, including:
- Enhanced security: Secure visitor management systems pre-screen visitors, track their movements within your facility, and ensure only authorized individuals gain access to specific areas.
- Improved efficiency: Cloud-based visitor management systems automate tasks like visitor registration and badge printing, freeing up staff time for other important tasks.
- Increased professionalism: A digital VMS can project a professional image to your visitors with a streamlined check-in process and branded badges.
- Streamlined communication: Digital communication tools allow you to send important updates and instructions to visitors before, during, and after their visit.
Visitor management software focuses on the visitor registration process, including pre-registration, screening, and badge printing. Lobby management systems, on the other hand, encompass a wider range of functionalities, including visitor management, queue management, and digital signage. Some cloud-based VMS solutions may integrate with lobby management systems to offer a more comprehensive solution.
VIZTRAK's visitor registration system allows visitors to pre-register online or register on a kiosk upon arrival. The system captures visitor information, prints badges, and can even screen visitors for potential security risks.
Yes, VIZTRAK offers a secure visitor management system that protects your facility and visitor data. Features include secure login, data encryption, and access control based on pre-defined permissions. (Keywords: secure visitor management system, VIZTRAK)
While not strictly a lobby management system itself, VIZTRAK can integrate with existing lobby management systems or improve lobby management through features like:
- a) Self-service check-in kiosks: Reduce wait times and improve the visitor experience with self-service check-in options.
- b) Real-time visitor tracking: Gain insights into how many visitors are in your facility at any given time, allowing for better resource allocation.
- c) Digital signage: Display important information or wayfinding instructions for visitors. (Keywords: VIZTRAK, lobby management)
Get started today with our VIZTRAK
Tired of manual sign-in sheets and inefficient visitor management?
VIZTRAK's cloud-based visitor management system (VMS) is the perfect solution for businesses of all sizes. Our secure and user-friendly system transforms your visitor experience with features like
- Online pre-registration
- Save time and improve convenience for visitors
- Digital visitor registration
- Eliminate paper-based sign-in sheets with a digital kiosk or tablet-based system.
- Secure visitor management
- Screen visitors, track their movements, and ensure only authorized individuals gain access
- Badge printing
- Create professional badges with visitor information for added security.
- Lobby management tools
- Manage queues, display digital signage, and gain real-time insights into visitor traffic.
Pricing Plans
Choose the plan that best suits your needs
14 Day Trial
- Dynamic Dashboard for Visitor Monitoring
- Online Pre-Registration
- Digital Visitor Registration
- Secure Visitor Screening
- Visitor Tracking
- Access Control
- Single Step Workflow for Visitor Approval
Starter Plan
- Dynamic Dashboard for Visitor Monitoring
- Online Pre-Registration
- Digital Visitor Registration
- Secure Visitor Screening
- Visitor Tracking
- Access Control
- Single Step Workflow for Visitor Approval
- Badge Printing
- NDA Acknowledgement
- Real-Time Visitor Reporting
- QR Code Sharing via Invitation
Business Plan
- Dynamic Dashboard for Visitor Monitoring
- Online Pre-Registration
- Digital Visitor Registration
- Secure Visitor Screening
- Visitor Tracking
- Access Control
- Single Step Workflow for Visitor Approval
- Badge Printing
- NDA Acknowledgement
- Real-Time Visitor Reporting
- QR Code Sharing via Invitation
- Digital Communication Tools
- OTP-Based Check-In for Returning Visitors
- Single Visitor QR Code for Multiple Locations
- Host Approval for Visitor Exit
- Multi-Level Workflow Management
- APIs for Integration
- Mobile App
Enterprise Plan
- Dynamic Dashboard for Visitor Monitoring
- Online Pre-Registration
- Digital Visitor Registration
- Secure Visitor Screening
- Visitor Tracking
- Access Control
- Single Step Workflow for Visitor Approval
- Badge Printing
- NDA Acknowledgement
- Real-Time Visitor Reporting
- QR Code Sharing via Invitation
- Digital Communication Tools
- OTP-Based Check-In for Returning Visitors
- Single Visitor QR Code for Multiple Locations
- Host Approval for Visitor Exit
- Multi-Level Workflow Management
- APIs for Integration
- Mobile App
Ready to see how VIZTRAK can transform your visitor experience?
Get a Free Demo Today! Fill out the form below to schedule a free demo and see how VIZTRAK's cloud-based visitor management system can benefit your organization